IAS Darbar Operations

Operations Dashboard

One-click access to the work that needs attention now.

Due today

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Overdue

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Next 7 days

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Pending verification

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Settlement requests

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Active leads

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Active admissions

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Admissions this month

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Cancelled now

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Readmitted this month

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DDaily fee collection

Show

Batch

Assigned counselor

Search (name, mobile, WhatsApp, Lead ID)

Student	Mobile	WhatsApp	Lead	Course / Batch	Counselor	Enroll	Inst	Due date	Amount	Verified paid	Remaining

AStaff accounts (admin only)

Name *

Mobile *

Email (optional)

Role

Password *

Existing accounts keep their email and all history. Add a mobile number to enable mobile login. Email login continues to work.

ID	Name	Mobile	Email	Role	Work	Receive leads	Lead access	Student access	Fee access	Status

RMulti-Razorpay controls (admin only)

Add each IAS DARBAR Razorpay merchant account once. Secret values are not stored in this app: enter only the server environment-variable names that contain the Key Secret and Webhook Secret.

Account code *

Display name *

Razorpay Key ID *

Key Secret environment variable *

Webhook Secret environment variable *

New payment links

Force routing for NEW links

Routing mode

Disabling an account here blocks only NEW payment links. Old links remain valid and the account stays available for payment/webhook reconciliation.

ID	Code	Name	Key ID	API secret env	Webhook secret env	Webhook URL	Server config	New links	Forced

PIAS DARBAR Payment / Admission Pages (admin only)

Create reusable IAS DARBAR URLs for a specific student, your website/direct admission, or a webinar/campaign. Each page is permanently tied to its page type and target; disable an old page and create a new one if its identity should change.

Page type *

Page title *

Custom URL slug

Course *

Batch *

Automatically create/reuse Student + Enrollment after verified payment

Collection type *

Amount (₹) *

Razorpay account *

Status

Source

Campaign

ID	Type	Title / URL	Target	Collection	Amount	Auto admission	Source / Campaign	Razorpay	Status	Actions

FPayment Reports & Reconciliation

Verified collections only. Gross collection is the verified amount in the selected period. Reversals/refunds are shown separately; net retained = gross − reversals/refunds against those payments.

From

To

Gross verified—

Reversed / refunded—

Net retained—

Verified payments—

Razorpay gross—

Manual gross—

Pending review money—

Pending review items—

Pending refund review—

Refund review items—

Razorpay account-wise collection

Account	Payments	Gross	Reversed / refunded	Net retained	Matched intents

Source / Campaign-wise collection

Source	Campaign	Payments	Gross	Reversed / refunded	Net retained

Collection Type-wise

Collection Type	Payments	Gross	Reversed / refunded	Net retained

Payment Page performance

Links issued and payment performance are counted from payment intents created in the selected period.

Page	Type	Course / Batch	Source / Campaign	Razorpay	Intents	Provider links	Posted payments	Posted amount	Pending review

Reconciliation summary

Webhook processed—

Webhook review—

Webhook failed—

Intent paid—

Intent review—

Payment review resolved—

Refund review resolved—

Transaction reconciliation

Created	IAS DARBAR Ref	Razorpay	Source / Campaign	Intended	Intent	Provider Payment	Posted	Review

Unmatched provider payments

Created	Review ID	Razorpay	Provider Payment	Amount	Collection	Status	Reason

Provider refund reconciliation

Created	Review ID	Razorpay	Refund ID	Payment ID	Amount	Status	Reason

2Students

For everyday work, add one student and the complete fee position in one simple admission form. Optional profile details stay out of the way.

Fully paid old students / CSV

ID	Name	Mobile	Assigned	Total fee	Paid	Outstanding	Regular EMI	Arrear	Advance	Next payable	Due date	Quick actions

BBulk student import (Admin/Manager)

OLD / EXISTING STUDENT migration: enter Full name, Mobile, Course, Total fee and Already paid. The system calculates current Outstanding automatically and does not reconstruct old Registration/Next Payment history. EMI amount and future start date may be supplied when known; if the future plan is not known yet, leave the date blank and the admission remains Payment Plan Pending. Maximum 200 students per import. Preview first; if any row has an error, nothing is imported.

AAdmissions

Current strength and admission/readmission history are kept separate so repeat admissions never inflate the number of unique students.

Active admissions now—

Admitted this week—

Admitted this month—

Unique students ever admitted—

Readmitted this week—

Readmitted this month—

Total readmissions—

Active admitted students

Student	Mobile	Course / Batch	Counselor	Admission date	Paid	Outstanding	Fee status

Event	Date	Student	Mobile	Course / Batch	Counselor

CCancelled Students

Cancellation never deletes fee or payment history. Paid and outstanding amounts are frozen as a snapshot at the time of cancellation, and every readmission remains traceable.

Currently cancelled—

Cancelled this week—

Cancelled this month—

Total cancellations—

Non-payment cancellations—

Readmitted this week—

Readmitted this month—

Total readmissions—

Student	Mobile	Course / Batch	Admission date	Cancellation date	Reason	Paid at cancellation	Outstanding at cancellation	Cancelled by	Current status	Readmission

CCourses & batches

Course name *

Base fee (₹)

Duration

Description

ID	Course	Base fee	Duration	Description

Batch name *

Course

Mode

Capacity

Start date

End date

ID	Batch	Course	Mode	Start	End	Capacity

Select a student

Use the student finder above.

OStudent overview

Assessment / Tracking continuity

Select a student to view academic evidence.

Prelims test evidence

Select a student to view Tests.

Test Builder / Import

Answer Writing

Select a student to view Answer Writing.

Answer Writing settings / Evaluation queue

Assignments / corrections

Select a student to view assigned work.

Preparation improvement

Select a student to view active improvement work.

Training Library / Upload

Select a student to view improvement evidence.

Care / Supervision

Students Needing Attention / My Students Need Me Student Care Desk / My Student Actions

Select a student to view care context.

Preparation supervision

Select a student to view Daily Preparation.

Daily Preparation settings (Admin)

Select a student to view preparation evidence.

Admission foundation · locked after verified registration

Name—

Mobile—

Course—

Total fee—

Registration paid—

Assigned counselor—

Study batch · optional

Course admission and fee accounting do not depend on Batch. Batch may be assigned or changed later for study operations.

Total fee—

Discounts—

Actual paid—

Outstanding—

Arrear—

Advance applied—

Next EMI date—

Next payable—

Fee status—

Open an enrollment to see the complete fee position.

3Enrollment

Student

Course *

Batch · optional

Total fee (₹)

Discount (₹)

The selected Course fills the base fee automatically. Batch is optional and can be assigned later. Only Manager/Admin can override the total fee or apply a discount.

Enrollments for selected student — click Open to work on one:

Enrollment	Total fee	Admission discount	Settlement discount	Net fee	Status

4Payment plan / EMI plan

Active enrollment: none · net fee —. Registration is already complete. The counselor now sets the separate Next Payment and, when known, the later Regular EMI cycle.

A · Next Paymentseparate commitment after Registration

Next payment amount (₹) · optional

Next payment date · optional

Amount and date are entered together. Leave both blank if the plan starts directly with regular EMI.

B · Regular EMIstarts on the counselor-selected date

Regular EMI amount status

EMI amount decided Amount not decided

Regular EMI start date · optional

The first regular EMI stays exactly on this date. It may be later than the Next Payment, so a month can be intentionally skipped.

Recurring EMI day (1–31)

Auto-filled from the Regular EMI start date. A different day applies from the following month onward.

Choose whether the EMI amount is decided or not decided.

Advanced manual schedule (normally not needed)

5Record actual payment

Actual amount received (₹)

Collection type

Method

Reference no.

The system applies the actual payment automatically to the oldest unpaid EMI first. Any unpaid amount becomes arrear automatically.

SFull payment / settlement

Full payment without a special discount can be collected immediately. A special settlement discount must be approved by Manager/Admin; actual money received remains separate from discount/waiver.

Current outstanding—

Settlement discount₹0

Pay now to settle—

Fee status—

Requested special discount (₹)

Reason

Approved settlement discount (₹)

Approval / correction reason

Set ₹0 to remove a settlement discount. Existing verified payments are never changed.

Pending settlement discount requests

ID	Student	Requested	Reason	Requested by

6Pending payments (verify)

ID	Student	Amount	Recorded by

Razorpay Payment Review Queue

Verified money that could not be posted safely is held here. Resolve it only after confirming the correct active enrollment.

ID	Person	Amount	Method	Payer clue	Collection	Razorpay	Payment ID / Reference	Received	Reason	Target

Razorpay Refund Review Queue

Processed refunds that cannot be matched safely are held here. Resolve only after confirming the original IAS DARBAR Razorpay payment.

ID	Student	Refund	Razorpay	Provider IDs	Reason	Matched payment

7Outstanding balance

Total fee—

Admission discount—

Settlement discount—

Net fee—

Verified paid—

Outstanding—

EMI amount status—

Regular EMI—

Payment cycle—

Arrear—

Advance / credit—

Next payment date—

Next payable—

Fee status—

Enrollment none · outstanding — · verified paid —

Next collection: —

Installment	Due date	EMI	Arrear	To pay	Actual paid	Pending	Status

Payments on this enrollment

ID	Amount	Method	Status

AStudent activity

Select a student to view learning activity.

Administrative activity

No activity loaded yet.

1Login

Operations Dashboard

DDaily fee collection

AStaff accounts (admin only)

RMulti-Razorpay controls (admin only)

PIAS DARBAR Payment / Admission Pages (admin only)

FPayment Reports & Reconciliation

Razorpay account-wise collection

Source / Campaign-wise collection

Collection Type-wise

Payment Page performance

Reconciliation summary

Transaction reconciliation

Unmatched provider payments

Provider refund reconciliation

2Students

BBulk student import (Admin/Manager)

AAdmissions

Active admitted students

CCancelled Students

CCourses & batches

OStudent overview

Assessment / Tracking continuity

Prelims test evidence

Answer Writing

Assignments / corrections

Preparation improvement

Care / Supervision

Preparation supervision

Admission foundation · locked after verified registration

3Enrollment

4Payment plan / EMI plan

5Record actual payment

SFull payment / settlement

Pending settlement discount requests

6Pending payments (verify)

Razorpay Payment Review Queue

Razorpay Refund Review Queue

7Outstanding balance

Payments on this enrollment

AStudent activity

Administrative activity